Clerk & Responsible Financial Officer – Newton Poppleford and Harpford Parish Council

Working Arrangement: Reporting to the Chair of the Parish Council, and in their absence to the Chair of the Policy & Personnel Committee. Your work will include some evening work. Core working hours and days to be agreed.

Role: To act as the Council’s Proper Officer & Responsible Financial Officer. As the Proper Officer of the Council the Parish Clerk is under a statutory duty to carry out the instructions of the Council and to serve or issue all the notifications required by law. The Parish Clerk will advise the Council on, and assist in, the formation of overall policies to be followed in respect of the Council’s activities and, in particular, to produce all the information required for making effective decisions and to implement constructively all decisions made by the council.

The Parish Clerk is responsible for the management of the council’s resources and will take the lead on the Council’s major projects. The Parish Clerk is accountable to the Council for the effective management of all its resources and will report to them as and when required.

Requirements: The ideal candidate will be CILCA qualified or working towards the completion of CILCA and must have significant senior administrative experience and demonstrable financial acumen. They should also have a good legal knowledge of the statutory framework concerning the management and running of a Parish Council.

Application: Completed applications including a covering letter & CV and should be mailed to Cllr Susan P Tribble, Chairman , Newton Poppleford and Harpford Parish Council, 22 Lower Farthings, Newton Poppleford EX10 0HE or emailed to cllr.tribble@newtonpopplefordandharpford-pc.gov.uk

Closing Date: Midday, Friday 14th February 2025.

Interview Date: Following week.

Clerk & Responsible Financial Officer – Sampford Courtenay Parish Council

Sampford Courtenay Parish Council is inviting applications for the position of Clerk and Responsible Financial Officer.

This is a part time permanent position, working 16 hours per month. This post is being offered with a salary depending on experience and qualification in line with National Joint Council (NJC) salary scales sitting in the SCP LC2 benchmark ranges.

Sampford Courtenay is situated five miles to the north-east of Okehampton serving approximately 600 residents with a precept of £12,800. There are 8 Councillors and the Council meets 6 times per year in the village hall. The Clerk will be responsible for ensuring that the Council conducts its business correctly, providing independent, objective and professional advice and support. The Clerk will provide all necessary administrative support to the Council to enable it to function effectively.

As Responsible Financial Officer, the Clerk will manage the Council’s finances, prepare budget reports, monitor expenditure, produce accounting statements and support the annual review of the audit and precept process.

The Clerk will be expected to work from home with appropriate internet and telephone connections. A laptop and printer will be provided to ensure compliance with GDPR. The ideal candidate will be an experienced Parish Clerk, with a working knowledge of local government policy and procedure with good communication and IT literacy skills. Training can be provided and there is an expectation for continuous professional development to maintain the standards for the Council’s recently achieved Foundation Award.

Requests for further information and/or application forms can be sent to Michele Wilson Parish Council Chair: Cllr.wilson.scpc@gmail.com Closing date for applications: 16th February 2024 : Interviews in the week commencing 3rd March 2025 : Appointment by arrangement from 20th March 2025

Projects & Facilities Manager – Dawlish Town Council

Post Title: Projects & Facilities Manager
Reporting to: Town Clerk
Responsible for: Senior Outside Services & Maintenance Warden, Outside Services
& Maintenance Warden x2, caretaking and contracted cleaning services
Hours: 25 per week (and may include some evening, weekend, bank holiday, and out of hours work as directed or required).
Salary: SCPs 25-28 – £35,235 to £37,938 fte
Primary place of work: The Manor House, Dawlish

Applications will remain open until the vacancy is filled.

Main Purposes of Role

• to coordinate the implementation of a variety of Council and/or Committee initiated projects
• to assist the Town Clerk in ensuring the efficient management of the Town Council’s facilities and assets in accordance with all statutory requirements
• to be the responsible person for adherence to various Health and Safety including Fire, Asbestos, Legionella and other safe systems of work
• to develop relationships between Dawlish Town Council and principal authorities and others for the benefit of the management of the Council’s assets and facilities.

Main Duties

• to attend, advise, and clerk the Council’s Civic Amenities Committee, and Manor House & Riverside Centre Committee and progress any actions arising
• to identify, make recommendations to and deliver the resolutions of the Council’s Civic Amenities Committee including, but not limited to, the provision of decorative (including Christmas) lighting, banners, flags, bunting and other promotional resources, with support from the administrative officers.
• to prepare orders, specifications and contracts as appropriate with administrative support from the Administration and Finance Officers relating to any Council initiated project;
• to assess quotations and tenders received from contractors and other suppliers in accordance with the Council’s Financial Regulations
• to liaise with and assist the Finance & Administration Officer in maintaining and updating the Council’s assets register
• to monitor spending on all aspects of the job role against the approved budget and discuss with the Town Clerk / RFO as required
• to assist the Town Clerk / RFO with the annual budget preparation
• lead key holder for all the council’s owned and leased assets
• responsibility for managing the Council’s Waterfowl function, and Outside Services Team, as determined by job descriptions to include annual appraisals and monthly 1:1s
• responsibility for managing the Council’s caretaking and cleaning services at the Manor House, and Riverside Centre
• Responsible for ensuring the Town Council complies with all statutory legislation in respect of its facilities and assets
• Responsible for ensuring all plant tools and mechanical aids are fit for purpose and compliant
• To ensure all contractors used for work on Council property have suitable public liability insurance, risk assessments, and follow all relevant H&S regulations.
• To ensure Health & Safety requirements are implemented, monitored, and adhered to in Council buildings and grounds:
  • Undertake inspections and risk assessments where required.
  • Be responsible for the Legionella testing where applicable
  • Undertake H&S and risk management training as required.
• To undertake First Aid training as required and be a nominated First Aider for the Council.
• To act as Fire Officer for the Council and attend training as required:• Take responsibility for ensuring suitable fire safety & emergency procedures are in place for Council buildings.
  • Ensure fire alarm systems are tested and serviced regularly.
  • Where required liaise with the fire alarm service contractor.
  • Ensure all testing and servicing is carried out as required and records are kept up to date
  • Take charge of procedures in the event of an emergency evacuation
  • to manage the Council’s caretaker and cleaning services
• Responsible for the development, and implementation of a comprehensive 5 year+ programme of rolling maintenance including refurbishment and enhancement opportunities
• Responsible for reactive repairs to the Councils facilities and assets
• To manage and oversee provision of maintenance contracts on behalf of the Town Council
• to assist the Council and Town Clerk in delivering any emergency planning support in line with approved policy and agreed protocols
• to coordinate, inform and update other authorities, emergency services and partner organisations as appropriate

General duties

• to undertake such other duties and responsibilities as may be required and which are consistent with the general level of responsibility of this role and the needs of the Council
• to attend (including evening) meetings of the Council and its Committees as appropriate
• to convene or attend meetings, as appropriate within the community to promote partnership working and effective communications
• to prepare and produce reports and associated supporting materials for Council meetings
• to maintain personal and professional development to meet the demands of the job
• to establish and maintain effective working relationships within and outside the organisation, always engendering a team spirit.
• to uphold the Council’s core policies and procedures / maintain and process records accurately

Contacts

• The postholder will be required to present an appropriate, positive image of the Town Council dealing with all contacts in a professional and respectful manner.
• Internal contacts: Councillors, officers of the council
• External contacts: contractors, suppliers, representatives of partner organisations and other local authorities, businesses, and members of the public

More information https://www.dawlish.gov.uk/vacancies/projects-and-facilities-manager/