Overall Responsibilities:
The Deputy Clerk supports the Clerk / Responsible Financial Officer to carry out all statutory functions of the Council, in particular to serve or issue all the notifications required by law of a local authorities Proper Officer.
In the absence of the Clerk, the Deputy Clerk is expected to deputise within their means, advising the Council where able, and assisting in the application of Council policies to be followed in respect of the Authority’s activities.
Once trained, in the absence of the Clerk, the Deputy Clerk may be asked to produce the relevant information required for making effective decisions and to implement constructively the decisions made by the Council.
The Deputy Clerk will assist in ensuring the effective management of all the Council’s resources.
Specific Responsibilities:
1. To receive and respond to general postal and email communications, highlighting suitable communications for the Clerk as appropriate.
2. To issue correspondence following instruction of the Clerk, or by the known policy of the Council.
3. To prepare agendas for meetings for all Committees and their sub-commitments in consultation with appropriate Chairs and the Clerk.
4. To attend all meetings and then to attend and clerk meetings as directed by the Clerk, ensuring the minutes are produced for the Clerk’s approval.
5. To research and draft actions from meetings under the direction of The Clerk.
6. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
7. To review and maintain the required files and event updates onto the Council website.
8. To attend training courses or seminars on the work and role as required by the Clerk.
Hours of work: 24 hours per week to include attendance of Council meetings held in the evening.
Salary: SCP pay spine 13 -15, £14.60- £15.33 per hour, £18,268- £18,871 per annum (£28,163- £29,093 per annum pro rata), dependent on qualifications & experience.
For more information and to apply, please go the Ashburton Town Council website: Ashburton Town Council Job Vacancy – Ashburton Town Council
Closing date for applications: 16th May 2025