Finance and General Administration Clerk – Exminster

Main purposes of Role:
To carry out a varied range of day-to-day finance and general clerical support reporting to the Responsible Financial Officer.
Main duties:
• Record the financial transactions of the Council in accounting software
• Prepare payments to be approved by the Council including entering payments into Online banking and sending remittance advices once approved
• Undertake regular safety inspections of the Council’s play equipment and open spaces in Exminster settlement
• Maintain the Parish information recorded on the “Parish Online” system
• Maintain Parish Council notice boards in the settlements
• Provide support for holiday and sickness for the Parish Clerk and the Responsible Financial Officer
A copy of the job description and person specification are available on the Council’s website: https://www.exminsterparishcouncil.gov.uk/recruitment/

Vacancy salary: The starting hourly rate LC1 (SCP 7-12) is £12.63 with five annual increments, subject to satisfactory performance, can rise to £13.73.

Hours of work: 15-20 hours per week (minimum 60 hours per month and maximum of 80 hours per month)

Member Services Trainee/Assistant/Officer – DALC

Salary: Entry level dependent on experience and qualifications:
Trainee: SCP 13 – 14 (£26,873 – £27,334 FTE)
Assistant: SCP 15 – 17 (£27,803 – £28,770 FTE)
Officer: SCP 18 – 23 (£29,269 – £32,076 FTE)

Expected progression: Trainee: 6 – 12 months, Assistant: 1 – 2 years.

Hours: 24 hours per week.

Appointment: Permanent.

Calling all budding customer service executives!

Are you passionate about communities and eager to build a meaningful career in local government? The Devon Association of Local Councils is offering a unique opportunity to kickstart your career in the public sector.  We are seeking a dedicated individual to join our team, initially as a Member Services Trainee or Assistant, in a role designed to provide structured training and advancement towards to the role of Member Services Officer.  We also welcome applications from CiLCA qualified and experienced applicants.

We are looking for a highly organised and motivated individual who can add value to our small, but friendly and supportive team. This role entails acquiring, refining and demonstrating a diverse skill set aimed at delivering exceptional support and services to our member councils.  As you progress through the milestones, you will play a pivotal role in enhancing the capacity and effectiveness of our organisation.

The position requires:

Join our team and embark on a fulfilling career journey to support and empower local councils throughout Devon. Your dedication and commitment will contribute to the success of our organisation and the communities we serve.

For further information please visit www.devonalc.org.uk.

 About DALC:

DALC is a membership organisation dedicated to supporting local councils in Devon. Parish and town councils are the first tier of local government and DALC plays a crucial role in empowering councils to better serve their communities and represent their interests. We provide a range of services, such as advice, information, training and networking, to assist local councils in their work and are a voice for parish and town councils in local government and beyond.

At DALC, we value our employees and strive to create a positive and supportive work environment. You will have the opportunity to work with a dedicated team committed to supporting local councils and the enhancement of local governance in Devon.

 How to apply:

If you are a hardworking, self-motivated individual, keen to be part of a committed team, we invite you to apply for this position. Please submit your CV with full employment history and a cover letter highlighting your relevant experience and why you are interested in joining DALC. Please indicate which level you are interested in applying for. Applications can be sent to Cara Stobart, County Officer at cara@devonalc.org.uk by Friday 1 March 2024.

If you are interested in this post, we welcome an informal chat. Contact Cara Stobart, County Officer at cara@devonalc.org.uk or call 01392 241131.

Closing date: Friday 1 March 2024.

Interview date: wk beginning 11 March.  To be confirmed.

Job Descriptions

Person Specification

We’re hiring! Join our team as a Member Services Trainee/Assistant/Officer

We are hiring a Member Services Trainee/Assistant/Officer to join our small, friendly and supportive team empowering local councils in Devon.

Calling all budding customer service executives!

Are you passionate about communities and eager to build a meaningful career in local government? The Devon Association of Local Councils is offering a unique opportunity to kickstart your career in the public sector.  We are seeking a dedicated individual to join our team, initially as a Member Services Trainee or Assistant, in a role designed to provide structured training and advancement towards to the role of Member Services Officer.  We also welcome applications from CiLCA qualified and experienced applicants.

We are looking for a highly organised and motivated individual who can add value to our small, but friendly and supportive team. This role entails acquiring, refining and demonstrating a diverse skill set aimed at delivering exceptional support and services to our member councils.  As you progress through the milestones, you will play a pivotal role in enhancing the capacity and effectiveness of our organisation.

The position requires:

  • At minimum, a level 3 qualification (A-level or equivalent), a degree level qualification or equivalent work experience is highly desirable.
  • Eagerness to learn and adapt to new challenges
  • Strong interpersonal and communication skills
  • Excellent organisational and time management skills
  • Administrative experience, and proficiency in using standard office software (Office 365)
  • A commitment to serving the needs of local councils.

Join our team and embark on a fulfilling career journey to support and empower local councils throughout Devon. Your dedication and commitment will contribute to the success of our organisation and the communities we serve.

For further information please visit www.devonalc.org.uk.

 About DALC:

DALC is a membership organisation dedicated to supporting local councils in Devon. Parish and town councils are the first tier of local government and DALC plays a crucial role in empowering councils to better serve their communities and represent their interests. We provide a range of services, such as advice, information, training and networking, to assist local councils in their work and are a voice for parish and town councils in local government and beyond.

At DALC, we value our employees and strive to create a positive and supportive work environment. You will have the opportunity to work with a dedicated team committed to supporting local councils and the enhancement of local governance in Devon.

 How to apply:

If you are a hardworking, self-motivated individual, keen to be part of a committed team, we invite you to apply for this position. Please submit your CV with full employment history and a cover letter highlighting your relevant experience and why you are interested in joining DALC. Please indicate which level you are interested in applying for. Applications can be sent to Cara Stobart, County Officer at cara@devonalc.org.uk by Friday 1 March 2024.

If you are interested in this post, we welcome an informal chat. Contact Cara Stobart, County Officer at cara@devonalc.org.uk or call 01392 241131.

Closing date: Friday 1 March 2024.

Interview date: wk beginning 11 March.  To be confirmed.

Further information:

Job Descriptions | Person Specifications

Part-time Clerk and Responsible Financial Officer – Parracombe

Parracombe is a small North Devon parish situated within Exmoor National Park and the Parish Council is looking to appoint a part-time Clerk and Responsible Financial Officer.

Hours are flexible, around 10 to 12 per month. Salary will be on the Local Council scale LC1 (5-6), currently £12.21 to £12.42 per hour, depending on experience.

We are looking for an organised person who can work both independently, mainly from home, and attend council meetings in the Village Hall, generally bi-monthly on the first Tuesday of the month.

The role requires:
• Relevant skills for agenda setting and recording of minutes
• Good administration and communication skills
• Accurate record keeping
• Computer literacy including proficiency in Word and Excel
• Preparation and monitoring of budgets and managing the Council’s assets and finances
• Previous experience of working for a parish council or local authority would be an advantage although training will be offered if required

For further information and a job description please contact: Sally Bastock
(Cllr) – email: sdbastock@gmail.com / Tel: 01598 763861

The closing date for applications is: Friday 1 March 2024

Clerk and Responsible Financial Officer – Branscombe

Branscombe Parish Council is looking to appoint a new Clerk and Responsible Financial Officer (RFO) to join the Council from April 2024.

A small rural and picturesque parish, Branscombe is nestled on the Jurassic coast in East Devon’s Area of Outstanding Natural Beauty. The village has approximately 430 permanent residents and welcomes many holiday makers and visitors during the summer months.

The Parish Council has 9 councillors and holds monthly meetings (except in August) on the first Thursday of the month. The precept for 2024/25 is £9,500.

As Clerk/RFO you will be key to the effective operation of the Council, drafting agendas, minutes, and other papers for Council meetings, providing impartial and professional advice on the conduct of the Council’s business and delivering all other administrative support. As the RFO, you will manage the finances and assets of the Council, including preparing the annual review of the budget and precept, monitoring expenditure, producing quarterly financial reports and supporting the annual audit process.

The role is homebased, working 7 hours per week. A laptop will be provided. The salary offered will be on the National Joint Council (NJC) pay scale LC1 (SCP 10 -17) from £13.28 – £14.95 per hour, dependent on experience and qualifications.

Candidates must have sound administrative experience relevant to the role, excellent written and oral communication abilities and strong IT skills. Previous experience as a Parish Clerk and of budget preparation, managing accounts, and maintaining a website and communication via social media would be an advantage, but training for the role will be available where required. Personal qualities of impartiality, diplomacy and resilience are essential.

A copy of the job description and person specification are available on the Council’s website www.branscombe-pc.org.uk

To apply, please send a CV and a covering letter outlining why you are interested in the role and how you meet the requirements in the person specification, to clerk.branscombepc@gmail.com

Closing date for applications: Friday 23rd February 2024. (Interview date Friday 8th March 2024).

Apply to join our non-executive director team

The Devon Association of Local Councils plays a vital role in empowering parish and town councils across Devon.

As an organisation committed to fostering local governance, DALC is seeking individuals to step forward and contribute their skills and experience as non-executive directors.

Reasons to consider applying:

1: Contribute to our effective governance

As a company director for DALC, you can actively contribute to our strategic plan.  You can help shape the policies and decisions that directly impact our membership.  Your input and expertise can influence how we deliver our services, how resources are allocated, and the projects/initiatives we engage with.

2: Make a meaningful impact

If you are passionate about local councils and standards of probity in public life, and wish to promote and protect local councils interests, rights, functions, and privileges, and assist them in the performance of their duties, then DALC can offer a fulfilling platform to translate that passion into action.  Through the role you can work with fellow directors, staff and member councils to promote widespread and well-informed interest in local government. Your contributions can create a lasting impact on local councils in Devon.

3: Personal and professional development

Serving as a non-executive director for DALC provides an excellent opportunity for personal and professional growth.  You will gain valuable experience in strategic planning, governance, financial management – all skills which are highly transferrable.  Engaging with a diverse range of stakeholders and collaborating with fellow directors can broaden your network and enhance your leadership abilities. We will invite you to share in the development of relevant training and shadowing opportunities to strengthen your skills base.

4: Connect with like-minded people

Joining DALC as a non-executive director brings you into a community of like-minded people who are equally committed and passionate about local councils. You will have opportunities to network, share ideas and collaborate. The sense of camaraderie and shared purposed provides invaluable support, inspiration, and encouragement throughout your directorship.

5: Contribute to Devon’s vibrant communities

By becoming a non-executive director for DALC, you will be actively contributing to supporting parish and town councils in Devon, empowering councils to continuing serving its unique and diverse communities, making our county a thriving place to live, work and play.

What’s involved?

DALC’s Board will only be effective if all members are committed to the responsibilities involved.  As a non-executive director you will be expected to attend bi-monthly meetings, usually held remotely, and the occasional in-person workshop.  Meetings are typically 2 hours in length.  Where in-person meetings take place, at our offices in Cheriton Bishop, all reasonable expenses will be covered.

Non-executive directors may choose to be appointed to committees and/or working groups, which will require further commitment.  Again, these are usually held remotely.

Every member of the Board receives free attendance at our prestigious annual conference.

All non-executive directors will be expected to communicate via email and to respond promptly to correspondence from the County Officer and fellow directors.

Read the role profile for a non-executive director

Apply today!

Standing as a non-executive director for DALC offers an exciting opportunity to bring your skills, expertise and passion to the table, and make a tangible contribution to Devon’s local government community.

Complete your online application form by 5pm, Friday 18 August 2023.

For an informal chat, please contact the Cara Stobart, County Officer on 01392 241131 or cara@devonalc.org.uk.

About the application process

The Board of Directors is comprised of up to nine seats which are appointed at the Annual General Meeting.  The term of office for appointments is three years.  There are four vacancies to fill at the Annual General Meeting taking place on 27 September 2023.

Who can put themselves forward?

 To be eligible to stand, individuals must be willing to act as a director and permitted in law to do so, and at the time of election, be either: a parish or town councillor, or a chairman of a parish meeting, within the county of Devon.

Individuals must not be disqualified from acting as a director under the Company Directors Disqualifications Act 1986.

Individuals need not be nominated or provide referees, though it would be beneficial to have the support of your parish or town council (where applicable).  We ask that there be no more than one candidate from any one parish or town council, or parish meeting.

How to apply

Candidates wishing to be considered must complete and submit the application form.

All applicants will be treated fairly and equally regardless of race, colour, nationality, ethnic or national origins, religion, gender, sexual orientation, disability, age, marital status, domestic responsibilities, political or trade union activity or any other forms of discrimination.

Voting

Assuming there are more candidates than seats available, details of the applicants (their name and personal statement) will be sent to all member councils with instructions on how to place their vote for their preferred candidates.  Appointments will be confirmed via resolution at the Annual General Meeting.

Timetable for applications

There is a very tight timetable and candidates are invited to put themselves forward forthwith. Councils are asked to ensure arrangements are made to deal with the ballot stage at the appropriate time. This may include adding the item to the agenda of your September meeting, or agreeing delegation to your clerk to return the ballot paper.

Applications to be returned by: 5pm Friday 18 August 2023
Information regarding candidates to be sent by: Wednesday 30 August 2023
Ballot Votes (if applicable) to be submitted by: 9am Monday 25 September 2023
Results confirmed and agreed at the AGM: Wednesday 27 September 2023

Join our team! We’re hiring an Administrative Assistant

We are hiring an Administrative Assistant to help our small, friendly and supportive team during a particularly busy period.

Are you a highly organised and motivated individual who can add value to our small, but friendly and supportive team?  The Devon Association of Local Councils (DALC) is seeking an experienced administrator to help us through a particularly busy period supporting parish and town councils in Devon.  You will play a vital role in providing administrative support and co-ordination to ensure the smooth operation of DALC’s activities.

The position requires:

  • Proven administrative experience
  • Excellent organisational skills with ability to prioritise tasks to meet deadlines
  • Strong written and verbal communication skills
  • Proficiency in using standard office software (Office 365)
  • Familiarity with social media platforms and website content management systems
  • Attention to detail and a high level of accuracy
  • Ability to work independently and as part of a team
  • Discretion and confidentiality in handling sensitive information.

For the right candidate, there will be opportunities for professional growth, and/or for a contract to be extended beyond the fixed term period.

About DALC:

DALC is a membership organisation dedicated to supporting local councils in Devon.  We provide a range of services to assist local councils in their work and are a voice for parish and town councils in local government and beyond.

At DALC, we value our employees and strive to create a positive and supportive work environment. As an Administrative Assistant, you will have the opportunity to work with a dedicated team committed to supporting local councils and the enhancement of local governance in Devon.

How to apply:

For details of how to apply, please see the vacancy here or for further information or an informal chat contact Cara Stobart, County Officer, at cara@devonalc.org.uk or call 01392 241131.

Closing date: Friday 9th June 2023.