Town Clerk/RFO – North Tawton Town Council

We are recruiting a Town Clerk/RFO. The role of Town Clerk and RFO are recognised professions, and the Town Clerk is responsible for the day to day running of the Council.

This is a great opportunity for someone who holds the CiLCA qualification and wants an interesting and challenging role and is willing to become fully involved in the work of the council. A ‘can do’ approach and an ability to deal efficiently with a constantly changing workload and priorities are crucial qualities for this post.

You must be willing to undertake all the required training. The Council holds regular evening meetings, which you will be required to attend.

The hours of work are 20 per week, worked over 3-4 days per week, Monday to Friday, with a requirement to attend occasional evening meetings within your core hours. The job is office based. The Town Clerk will work alone in the town centre office, which is normally open to the public for part of the day. Relevant health and safety procedures are in place.

Closing date for applications 22nd August 2024

The job description, person specification and application form are available on the Town Council website or by contacting the Town Clerk.
If you wish to speak to the Town Clerk about this vacancy, please telephone us on 01837 880121 or email us at townclerk@northtawtontowncouncil.gov.uk

Parish Clerk – Broadhembury Parish Council

The Parish Council is looking for a Clerk. Broadhembury PC is situated between Honiton and Cullompton and part is within the Blackdown Hills National Landscape. It includes the picturesque village of Broadhembury

The Parish Council meets six times a year in Broadhembury Memorial Hall and the Planning Sub-Cttee meets as required. There are approximately 600 electors on the Electoral Roll and about 300 houses in the hamlets of Luton, Dulford, Kerswell and Colliton and Broadhembury village. Annual precept is £8600 although this is supplemented by grants as required.

The Parish Clerk and RFO carries out the normal duties of this role.

Whilst experience of local government is desirable it is not necessary. The attainment of relevant qualifications will be supported .Of more importance are computer literacy, numeracy and interpersonal skills. Residence in the parish is not required but attendance at formal PC meetings would be expected .

The Council can have twelve Councillors and is very active on behalf of the community. It is represented on the Blackdown Hills National Landscape Partnership .

The role is part-time currently assessed at 250 hours per annum but could be more depending on tasks or projects undertaken. The Council is willing to engage a dedicated Clerk or a Clerk who also works for other Councils part time.  The Council pays the part time equivalent of National scale LC1 ( scale point subject to experience and qualifications) plus an expense allowance.

In the first instance contact the Chairman by E mail : chairman@broadhembury-pc.gov.uk   Or text: 07889 649467

Assistant Clerk – Broadclyst

Broadclyst Parish council is seeking an enthusiastic and self-motivated individual to join the team as an Assistant Clerk for this varied role, covering villages of Broadclyst, Tithebarn, and Westclyst, as well as surrounding rural hamlets.

The Position is for 37 hours per week, Monday-Friday, based in the Parish Office. Flexible working / job share could also be considered for the right candidate(s).

Attendance is required at a minimum of 12 evening meetings per year, normally held on the first Monday of the month within the Parish from 19:00 to 21:30pm, for which time off in lieu is given.

The Salary is based on the NALC national salary scales, starting SCP point 11 – £25,979 per annum, rising to SCP point 13 – £26,873 per annum on successful completion of probation.

Applications are welcomed via submission of the completed application form. If you require the application pack in a different format, or for an informal conversation about the post, please contact the office on 01392 360269 during normal office hours.

   

       Job description

 

Job title:                                                Assistant Clerk

Responsible to:                   Clerk

Organisation:                                       Broadclyst Parish Council

Place of work:                                      Broadclyst Parish

 

Broadclyst Parish Council is seeking an enthusiastic and self-motivated individual to join the team as an Assistant Clerk for this varied role, covering villages of Broadclyst, Tithebarn, and Westclyst, as well as surrounding rural hamlets.

The Position is for 37 hours per week, Monday-Friday, based in the Parish Office. Flexible working / job share could also be considered for the right candidate(s).

Attendance is required at a minimum of 12 evening meetings per year, normally held on the first Monday of the month within the Parish from 19:00 to 21:30pm, for which time off in lieu is given.

The Salary is based on the NALC national salary scales, starting SCP point 11 – £25,979 per annum, rising to SCP point 13 – £26,873 per annum on successful completion of probation.

Overall Responsibilities

The Assistant Clerk post supports the Clerk in delivering the proper administration of the Council. It is advantageous, but not essential, to have legislative knowledge for parish/town councils or a general understanding of local Government procedures, including financial and administration duties, along with excellent communication skills and the ability to develop strong relationships with parish councillors, parishioners and other bodies.

The postholder must be able to work on their own initiative and demonstrate the ability to work flexibly. Excellent verbal and written communication skills will be needed for relationships within the council, and with stakeholders and members of public.

Experience in project management and public communications, including website and social media, will be an advantage. The ideal candidate will be willing to undertake training and qualify in local council administration, where these are not already held.  Everyone starting with the Parish Council will be given training and support to succeed in their role.

Key responsibilities

1. To assist the Parish Clerk in ensuring that the statutory and other provisions governing or affecting the running of the Council are observed, including documentation/policy reviews.
2. To assist the Clerk to prepare agendas for all meetings of the Parish Council and to attend Council, Committee, and Working Group meetings and take minutes as required.
3. To research and provide associated supporting materials for Council meetings/projects.
4. To support meetings of the Council and Committees as required. The role includes participation in agenda formation, the drafting of papers for committee, making arrangements for meeting administration, with minutes available not later than five working days after the meeting.
5. To provide administrative support to the Council’s Committees and Working Groups as required, assisting in implementing recommendations and resolutions.
6. To assist with day-to-day operations, coordination of maintenance activities, and management of council assets, facilities, and buildings.
7. To work as required on a range of specific tasks, as agreed with the Parish Clerk, to deliver elements of the Council strategy and specific projects
8. To assist the Parish Clerk in the preparation and maintenance of the budgets especially in relation to asset management and maintenance, and project delivery
9. To be involved in updating and developing all aspects of the Parish Council website
10. Raising the Parish Council’s profile by maintaining the Social Media platforms (Facebook / X / Instagram) and assisting in the preparation of the quarterly newsletter (The Broadsheet)
11. To be involved with the Parish Clerk and Councillors in producing press releases and photos to promote the Council and maintain a high public profile.
12. Managing the advertisements for The Broadsheet and issuing invoices to paid advertisers.
13. Receive, disseminate and record planning applications;
    1. to produce the planning applications addendum sheet for each meeting, with associated documentation.
    2. submission of official Council feedback/responses to the Planning Department.
    3. keeping a record with referencing to the Neighbourhood Plan.
14. Working under the guidance of the Parish Clerk to process problems/issues raised by the partners/public and councillors.
15. Accurate record keeping, filing and administration – in an efficient manner and with excellent attention to

 

16. To maintain and update general office administration in an orderly manner including

1. 1. Answer and direct phone calls
   2. Receive / process council correspondence
   3. Organise and schedule appointments
   4. Assist in the preparation of regularly scheduled reports
   5. Undertake basic financial administration, checking invoices,
   6. Develop and maintain computer and manual filing systems
   7. Provide general support to visitors, contractors and Members

17. To assist with the organisation of civic and community functions.
18. To attend callouts, visit premises, open spaces and receive deliveries, as required.
19. To attend work-related training courses or seminars as required by the Council.
20. To assist the Parish Clerk in ensuring that the Council’s obligations in respect to Health and Safety and Risk Assessment are observed.
21. To undertake such other duties as may be required from time to time commensurate with the level of the post.

Key attributes

1. Experienced administrator that can work as part of a small team and
2. Organised with a “can do” attitude.
3. Dedicated, reliable and focused, with a high attention to
4. Good communication skills, both written and
5. Some travel may be required from time to time so access to a car / bike is desirable.

 Application

To apply please complete and return the application form attached, returning to:

Mrs Angie Hurren

Broadclyst Parish Council Clerk & RFO

19 New Buildings

Broadclyst

Exeter

EX5 3EX

clerk@broadclyst.org (applications welcome via email)

 For an informal conversation about the post, please call 01392 360269 during office hours.

If you would like this application form in a different format, please contact the office on 01392 360269.

 Key dates

• Closing date for applications: 5pm on the 12^th August 2024
• Outcome of sifting / call for interview by 5pm on the 14^th August 2024
• Interviews: Wednesday 21^st and Thursday 22^nd August 2024 (These dates can be negotiable)
• Start date (negotiable): from 1^st September 2024.

The interview date can be negotiated as we are aware we are recruiting during the holiday period. Similarly, the start date is open to negotiation for the right candidate as we appreciate the need to work notice

 

 

 

 

Town Hall Caretaker – Brixham

Brixham Town Council is seeking to appoint a part-time Town Hall Caretaker. This is an exciting opportunity to join a small but dedicated team ensuring that the Town Hall is functionally optimally and safely.

The Town Hall Caretaker will be required to proactively and independently look after the Town Hall to ensure the building remains clean and maintained, meeting the needs of all users be they staff, councillors, tenants or hirers.

The caretaker is the eyes and ears of the Town Hall and applicants must be able to demonstrate that they have relevant experience – including attention to detail, the ability to communicate effectively and sound knowledge of health and safety legislation.

A flexible approach to working evenings and weekends is required, although this will always be with as much notice as possible. Likewise, some Bank Holidays.

Closing date: Wednesday 31st July 2024

To apply, please complete the application form in full as shortlisting will be based on the information provided in the form. Only completed application forms will be accepted, please do not send CVs.
https://www.brixhamtowncouncil.gov.uk/wp-content/uploads/sites/154/2024/06/Recruitment-Pack.pdf

Parish Council Clerk and Responsible Financial Officer

Parish Council Clerk and Responsible Financial Officer.

Merton Parish Council is looking for a Clerk and Responsible Financial Officer (RFO) for 4 hours per week.

The Clerk provides administrative and clerical support to the Council and, as the RFO also manages the Council’s finances.

Working mainly from home, duties will include but are not limited to:
Administration for the meetings of the Council including preparing agendas and papers for meetings, taking the minutes, monitoring actions and implementing decisions made at meetings.
Ensuring planning applications are considered and submitting responses to Torridge District Council
Managing the Parish Council’s finances including bank reconciliations, budget setting, audit, and vat returns.
Dealing with a variety of correspondence and public notices
Responsibility for the day-to-day organisation and management of the Council’s services and facilities
Advising the Council on law and procedures including ensuring that the statutory provisions governing the running of the council are observed
Maintaining the Council website.
Functioning as the Proper Officer and ensuring all statutory functions of that role are carried out.

Experience of local government administration, financial administration is desirable but not essential, training can be provided. The Parish Council meets 6 times per year, on the second Monday of alternate months. Additional meetings may be required as well as attendance at the Annual Parish Meeting. Overtime must be approved in advance. Please see the Job description for more information.
The successful applicant must have strong communication, interpersonal and organisational skills as well as good IT skills including in Microsoft Office, a laptop will be provided for Council business. The Council is offering pay on the NALC scale between LC1 (SCP 7 – 17) depending on experience.
Proof of right to work in the UK and references will be required from the successful applicant.
Applicants should send their completed application form and covering letter to: clerk.Mertonparishcouncildevon@gmail.com.
The Job description and application form can be found at https://www.mertondevon.com/recruitment/
Please contact the Clerk on 07749 029928 if you require any further information.

Parish Clerk/Responsible Financial Officer – Colyford

Colyford Parish Council East Devon

This is an opportunity to join a highly motivated, enthusiastic Parish Council during our first full year after setting up.

Colyford is a small village in East Devon with a Parish Council that was formed in April 2023. The Parish Council currently consists of 6 Councillors with 1 vacancy and has an annual budget of circa £24k.

Applications are invited for the following post: Parish Clerk/Responsible Financial Officer

Hours: 8 hours per week (to be worked flexibly) with overtime as required
Salary: NALC 2023-24 scale points 18-28 (£29,269-£36,648 per annum pro rata) subject to experience & qualifications
Holiday Entitlement: in addition to normal bank and public holidays 23 working days leave each calendar year plus 2 extra statutory days pro rata
Benefits: NEST pension @ 5%,
Location: Based at home but must be able to attend Parish Council meetings held in Colyford on the first Wednesday of the month starting @ 7pm. All equipment i.e. laptop, printer & mobile phone will be provided.

Previous experience is preferred but not essential

• Duties include:
  • Ensuring the Council is acting within current regulations and guiding Councillors on legislation and compliance matters
  • Compiling and publishing meeting agendas, minuting meetings, timely production and publication of those minutes and implement the agreed Council decisions
  • Monitor and balance the Council’s accounts, prepare monthly budget monitoring reports, manage all bank accounts, reclaim VAT, and prepare all records and documents for internal and external audit purposes
  • Advise and propose considerations for Council either on own initiative or from suggestions by Councillors and to advise on practicability and effects of specific courses of action
  • Liaising with stakeholders such as District and County Councillors & District & County Councils
  • Responding to correspondence and emails on behalf of the Parish Council, interact with members of the public with sensitivity and respect, placing orders for services agreed by the Parish Council, ensuring that the Parish Council’s website is maintained and updated
  • To acquire the necessary professional knowledge required for the efficient management of the affairs of the Council and to attend training or seminars on the work and role of the Clerk/RFO as required by the Council

Person Specification

• • Have high levels of literacy and numeracy skills, be computer literate and proficient in the use of Microsoft Office products, in particular Word and Excel. Reliable internet access is essential.
  • Be well organised, capable of working independently and using own initiative, have the ability to prioritise workload and work within agreed and legal timeframes but also be able to work collaboratively with a team
  • Have excellent communication skills both written & oral and must possess and be able to demonstrate professional and constructive communication skills with Councillors, members of the public, contractors and other public & private sector organisations
  • Be trustworthy with confidential information
  • Be able to attend evening meetings and demonstrate flexibility around the Council’s requirements

Preferred start date As Soon As Possible

If you are interested in joining us, we are keen to hear from you. Application forms are available on our website or by emailing the Parish Clerk @ clerk@colyford-pc.gov.uk
Please send completed applications forms via email with a covering letter to Parish Clerk detailing how your relevant skills and experience will contribute to the effective operation of the Council.

Deputy Town Clerk – North Tawton

We are recruiting a Deputy Town Clerk. The role of Town Clerk is a recognised profession, and the Town Clerk is responsible for the day to day running of the Council. The North Tawton Deputy Town Clerk job description and role broadly mirrors that of the Town Clerk, who has overall responsibility.

This is a great opportunity for someone who wants an interesting and challenging role and is willing to become fully involved in the work of the council. A ‘can do’ approach and an ability to deal efficiently with a constantly changing workload and priorities are crucial qualities for this post.
You must be willing to undertake all the required training. The Council holds regular evening meetings, which you will be required to attend.

The hours of work are 12 per week, this will normally be 2 days of 6 hours each, there will be some flexibility with a requirement to attend evening meetings within your core hours. The job is office based. The Deputy Town Clerk will work alone in the town centre office, which is normally open to the public for part of the day. Relevant health and safety procedures are in place.

Job description and person specification available on the council website or via the Town Clerk

Parish Clerk/Responsible Officer – Holcombe Rogus

We are seeking an enthusiastic and motivated individual to take over from our current Clerk who is retiring after 15 years. Whilst training will be available, the successful candidate will need good financial awareness, IT, communication, administrative skills, together with the ability to work largely autonomously.

The Clerk is responsible for managing the council’s day-to-day business, providing independent and objective advice, implementing council decisions, preparing meeting agendas and minutes, ensuring compliance with statutory requirements, and overseeing budgets and assets.

The council does not employ any other staff, but there would be some liaison with external contractors. The Clerk works flexibly from home on a part-time basis (25 hours a month). A small amount of evening work is necessary, attending the monthly meetings of the Parish Council, but the remainder of the time is largely self-managed.

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